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HRM Policy
Policies of Flash Gear
Hiring Policy:
Flash Gear has established a system for hiring workforce. This include following series of steps.
1. Advertising the vacancy in newspaper, Chamber of Commerce & Industry magazine, posted on factory notice board or by factory employee relations.
2. A Job announcement does not specify race or gender or other personnel characteristics.
3. Any person (within the company or its associate) who considers himself suitable for job may apply.
4. Race, cast, national origin, religion, disability, gender, sexual orientation, or political affiliation does not influence in hiring process.
5. Selection is made solely on the basis of merit.
6. Application may be selected/rejected or deferred for future job opening.
7. Selected candidate hired on first three months probation period, and if the employee’s performance is satisfactory during the probation period then he becomes a permanent employee otherwise the probation period may be extended.
8. All applications are submitted to the human resource office of the company.
9. Concerned department In-charge contacts with human resource department and raise the demand for new employment in his department.
10. Interviewers fill up candidate assessment sheet(s).
11. Hiring decision (on the bases of education, training and/ or experience).
12. Forwarding applications for further approval’s to concern Department.
13. Job description writing (by M.R/EMR/).
14. Attendance & I.D cards (sometimes attendance cards are made after prohibition period).
15. Orientation training (general rules & regulations).
16. Employee’s files maintained by account department.
17. Employee is very much knowing about his salary after joining the job.
Probation and Confirmation Policy:
An employee selected shall be on the probation for the period of three months, which may be extended for three months, depending upon his performance. During the probationary period the probationer shall not be entitled any type of facility. During the probationary period the probationer shall not be entitled for any leave. In case he earns any leave, it would be considered with out pay. On successful completion of the probationary period an employee shall become permanent and Company will issue him an Appointment Letter.
Training and Development Policy
Training helps the employee gain the specific job related skills that ensures effective performance. In Flash Gear a comprehensive plan of training is chalked out by the human resource department. Then it is handed over to the relevant departmental heads. Employees are trained through the lectures given by the departmental heads through relevant reading material and demonstrations. Special lectures are designed on Fire Fighting, ISO-9000: 2000, ISO-14001, SA-8000, HSE/SOE, Lean manufacturing etc for the awareness of our employees. Flash Gear use to co conduct crosses trainings of the employees to make them multi-skilled workers. Due to this cross training if a worker is absent even then we will have another worker to work in his place so the productivity will not suffer and management will not ask workers to do overtime.
Performance Evaluation Policy:
Flash Gear annually conducts Performance Evaluation of the employees. Following steps may consider for this purpose:
1- Attendance
2- Regularity
3- Discipline
4- Following the instructions regarding duty
5- Attitude with the in charge/supervisor
6- Attitude with the co-workers
Bonus Policy:
1) Bonus equivalent to one month’s gross salary is paid to each employee at the end of every financial year.
2) If the service period of any employee is less than a year he will be entertained with the bonus according to the months he has worked.
3) An additional bonus may be paid with the approval of Chief Executive/Director if the company shows more profitability in that financial year.
Education Policy:
Flash Gear has keenly observed the importance of needy worker’s children education, because some workers cannot bear the charges of for their children’s education. The Company has opened their own schooling system named as “Jamiat Tulba-e- Quran, Sialkotâ€. The worker’s children will be admitted in this school. The company will ensure that the all-relevant expense details (school fee, uniform, books & stationary, school bags, medical, etc) are provided to the children free of cost. To involve the parents of the children, parent teacher meetings are held once in every 2 months, in which performance of the children is discussed so that they can share ideas on further improvement in the performance of the children.
E.O.B.I Policy:
It is the policy Flash Gear to register each and every employee with the E.O.B.I (Employee’s old age Benefit Institution) after the probation period of 3 months. This Department pays the pension to the retired employees after completion of minimum period of 5 to 7 years of their services. For this facility Company has to pay 5% of total salaries of the employees to the E.O.B.I Department on monthly basis.
Gratuity Policy:
Each employee is given gratuity equivalent to one month’s salary (last drawn) for each completed year at the end of his employment. In case of death of an employee gratuity is given to his legal heirs.
INCREMENT POLICY:
1) Annual increment is granted to the employees on 1st of July each year with the decided percentage according to their relevant grades.
2) Only those employees are eligible for the annual increment in the salary that had performed ideally throughout that financial year.
3) An ideal performer means a person who had not received a warning notice for any misconduct or irresponsibility during the year while the assessment of ideal performance is based on the recommendations of concerned department in-charge followed by the General Manager.
4) Those employees who had worked less than a period of 3 months would not be entertained with the annual increment.
5) Special increment is given only on enhancement in the employee’s responsibilities with the approval of Director/General Manager.
6) Stoppage in increment may be reviewed on his good performance for at least three months. Note: Increment and grades schedule is attached herewith.
INTEREST-FREE LOAN POLICY:
It is the policy of Flash Gear to facilitate its needy employees with interest-free loans. These loans are provided to employees through the Flash Gear Welfare Society. Loan is applied by the employees, recommended by any member of welfare society and approved by the H.R Manager. Employees can apply for the loan maximum up to 50% of their gratuity. ELIGIBILITY:
1) The employees will be eligible for the loan on completion of at least one year of service.
2) The employees are entitled with the loan only once in a year.
3) The employee must not have any balance remaining in his account of the previous year before applying for the new loan.
Note: In case of emergency the H.R Manager is authorized to approve loan for any employee who is not eligible according to the above stated conditions.
Juvenile Worker Policy:
Flash Gear have introduced an internal monitoring system to prevent child labor from inside the factory as well as the stitching centers. If any worker is found while monitoring whose age is less than 18 years and more than 15 years. Company will get the worker admitted him to the school and his education expenses (school fee, uniform, books & stationary, school bags, medical) will be paid by the Flash Gear.
Leave Policy:
Except for sick leave, employees are required to take prior permission from their manager and approved from General Manager of the company and submitted to the gate In-charge. If any one of employees goes on the leave without the prior intimation, than this leave will be considered without pay. If the sick leaves are more than two, medical certificate should be attached with the leave application form. Following are the different types of leave entitlement.
a) Annual Leave 14
b) Casual Leave 10
c) Sick Leave 08
d) Festival / Gazette Leave
During the probation period the employee is not entitled for any leave except Gazette holidays.
Life Insurance Policy:
Flash Gear provides group life insurance cover to each and every employee after the probation period of 3 months. In case of death of any employee, the insurance company pays Pak Rs: 200000/- to the legal heirs of the employee and in case of accidental death of any employee, the insurance company pays double of the above mentioned amount. Premium is paid by the company
Over Time Policy:
1- It is the policy of Flash Gear not to force any worker to do overtime.
2- If the Company requires the workers to do overtime then the management with the consent of workers can involve them in overtime.
3- A worker can do overtime maximum up to 48 hours a month.
4- Employees are entitled to get double the normal wages in case of working in overtime.
5- Calculation of overtime is based on 26 days per month.
Rest Day Policy:
It is the policy of Flash Gear to give the employees a weekly rest day. Normally the employees are entitled with the rest day on Sunday. A few of our employees rest day is swapped from Sunday to any other day of that week with an approval from the regional labor office Government of Punjab. Encl: A copy of the approval from the regional labor office is attached.
The company is confident to declare that through its intention and efforts, it can motivate employees, produce better quality Soccer & Volley Balls and create a culture of continuous improvement.
Social Security Policy:
It is the policy of Flash Gear to facilitate our each and every employee with the Social Security Department after the probation period of 3 months. This department provides the workers with the facility of free medical treatment in both indoor and outdoor. It also covers the medical treatment of the employee’s family for which our company has to pay 7 % of total salaries of the employees on monthly basis.
STAFF WELFARE POLICY:
Flash Gear is providing and contributing for the welfare of its employees in the following ways. Marriage Grant:
1) Company pays Rs.2,000/- on the marriage of any worker.
2) Workers are paid by company Rs.1,500/- on the marriage of their daughter or sister.
3) Company pays Rs.5,000/- on the marriage of any clerical staff, in-charge or supervisor.
4) Company pays Rs.10,000/- on the marriage of the managerial staff.
Medical Grant:
1) All the employees working in Flash Gear are registered with the Social Security Department for the free medical facilities of their selves as well as their family members.
2) In case of emergency (Delivery Case) if the employee had to take his wife to the private hospital then Company may pay maximum up to 50% of the medical bill.
3) If the employee had to take his parents to private hospital in emergency then the Company may pay maximum up to 25% of the medical bill.
Note: All marriage and medical grants will be recommended by the members of Flash Gear Welfare Society and approved by the H.R Manager.
Smoking Policy:
Flash Gear establishes its own policy about smoking.
It is the policy of the company that workers; supervisors, managers and all staff members are not allowed to smoke in working areas during working hours. Only the nominated areas are allowed for smoking.
If any one of worker, supervisor, In-charge, managers and remaining all staff members are found doing smoking or any type of drugs in all working areas. Company will take serious action for that employee according to rules and regulations.
We believe that every person will be following the company rules & regulations.
Do you know smoking plays havoc with your health? It is safety hazard and cause fire. Absenteeism is higher among smokers. Productivity loses due to smoke brakes and causes damage to property when cigarettes burn. Smokers require more routine maintained i.e. ash/butt cleanup. Smokers create health hazards for other employees through passive smoking.
Visitors/ Guest Policy:
Visitors/ Guest are not allowed to visit the production floors without Permission of the competent authority. However special areas are set aside for their entertainment.
Wrong Use of Computers
The employees whom are given company’s computers are responsible for its care. All computers must be switched off after the completion of the work. In case of any problem immediately intimate the computer section. Unauthorized person is not allowed to use or conduct any sort of repair work. Computers are given for official assignments only.
Personal telephone calls & mails:
The telephone is available for official use only. The personal calls are not allowed in working hours.
Meal break:
If the employees are scheduled to work more than five hours then they are entitled for one-hour lunch. This period is allocated for lunch & prayer only. The time is as follows:
For labor/Officers (summer/ winter) From 1:00 pm to 2:00 pm
On Friday (For lunch/ Prayers) From 1:00 pm to 2:30 pm
Suspicious Packages:
If you are seeing any unopened packages, Bags, etc, please do not deal with them yourself. Let yourself. Let your department In-charge know about them or inform the security staff.
Employee Meetings:
Monthly, the Forward Sports has arranged a meeting with employee. Every department has his own representative to taking participate and discuss the problems relevant to his factory.
Employee Communication:
Forward Sports encourages honest and open communication between you and your boss. If you have question or problem concerning your work, you should talk to your department In-charge. If any one of employees wish to take a suggestion or a comment. The factory shall hang a compliant box in prominent areas of the factory.
